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kykp.co.uk

Last updated: October 23, 2026

KYKP LTD (“we”, “our”, or “us”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you visit our website https://kykp.co.uk (the “Site”) or engage with us for commercial B2B solutions, including Web & Digital Development, Creative & Brand Design, Digital Marketing, Traditional Marketing, Managed IT & Infrastructure, Telecoms & Business Connectivity, and Professional Advisory Services.

Please read this Privacy Policy carefully. If you do not agree with the terms of this Privacy Policy, please do not access the Site or engage our services.

1. Information We Collect

We collect information about you and your organization when you interact with our Site, request proposals, or utilize our business services:

  • Personal & Business Data You Provide Voluntarily:

    • Contact information (such as your name, corporate job title, business name, work email address, phone number, and registered business/billing address) when you submit inquiry forms, request service audits, schedule consultations, or register for an account.

    • Commercial and financial details necessary for enterprise B2B engagements, project retainers, and trade procurement (such as Companies House registration numbers, VAT identification numbers, corporate bank details, and payment card details).

    • Project-specific assets and credentials provided during service delivery (such as server logins, CMS administrative access, domain registrar credentials, or marketing audience lists provided for campaign configuration).

  • Data Collected Automatically:

    • Technical data recorded automatically upon visiting our Site, including your Internet Protocol (IP) address, browser type and version, time zone settings, browser plug-in types, operating system, device identifiers, pages viewed, and referral URLs.

    • Usage metrics and analytics data collected via cookies and related tracking mechanisms (see Section 6 below).

2. How We Use Your Information

Having accurate information allows us to deliver high-quality, dependable commercial services. We use the information collected via the Site and our business channels to:

  • Onboard client accounts, execute project milestones, manage recurring service contracts, and deliver agreed solutions across our digital, IT, telecom, creative, marketing, and advisory service divisions.

  • Process hardware procurement orders, manage software/cloud licensing (such as Microsoft 365), and provision network equipment.

  • Respond promptly to client inquiries, scope-of-work requests, helpdesk tickets, and ongoing technical support needs.

  • Transmit administrative documentation, including statements of work, invoices, project status reports, security advisories, and policy updates.

  • Safeguard our network infrastructure, detect technical faults, and prevent fraudulent transactions or unauthorized network access.

  • Comply with statutory legal obligations, HMRC tax accounting mandates, and regulatory corporate standards.

3. Legal Basis for Processing (UK GDPR)

Under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, we process personal data under one or more of the following lawful bases:

  • Performance of a Contract: Processing is necessary to prepare, enter into, or execute a commercial contract, statement of work, or service agreement with you or your business.

  • Legitimate Interests: Processing is required for our legitimate commercial interests (such as improving our service performance, monitoring IT network resilience, managing client accounts, and preventing commercial fraud), provided those interests do not override your fundamental data rights.

  • Legal Obligation: Processing is mandatory to comply with UK statutory regulations, accounting records retention, and legal disclosure requirements.

  • Consent: Where you have granted explicit consent for specific processing activities, such as subscribing to corporate newsletters or optional marketing updates (which may be withdrawn at any time).

4. Disclosure of Your Information

We never sell, rent, or trade your personal or business data to third parties. We share information only with trusted third parties under strict confidentiality terms in the following circumstances:

  • Service Providers & Vendor Partners: Vetted sub-contractors and third-party platforms that assist our daily operations, including cloud data hosts, payment gateway processors, telecommunications carriers, SaaS licensing distributors, and hardware distribution logistics partners.

  • Legal and Regulatory Compliance: Where disclosure is mandatory under English law, court orders, or lawful requests by public and regulatory bodies (such as HM Revenue & Customs or law enforcement agencies).

  • Corporate Transactions: In the event of a merger, company restructuring, financing, or transfer of company assets, client information directly relevant to the operating business may be shared under non-disclosure protections.

5. Data Security and Retention

We maintain administrative, organizational, and technical security safeguards to prevent accidental loss, unauthorized access, alteration, or unlawful disclosure of your personal information. These protections include encrypted transmission protocols (SSL/TLS), role-based data access controls, and secure data storage arrays.

We retain your personal and business records only as long as necessary to fulfill the purposes for which they were collected, including satisfying any legal, accounting, tax, or reporting obligations (typically up to six years following the conclusion of a commercial contract under standard UK commercial guidelines).

6. Cookies and Tracking Technologies

Our Site utilizes standard cookies, log files, and analytical pixels to maintain security, ensure technical platform stability, and understand how visitors interact with our content.

Upon accessing the Site, our consent banner allows you to review and manage cookie permissions. You may adjust your browser preferences to reject or block cookies; however, disabling certain functional cookies may impact your browsing experience and Site usability.

7. Your Data Protection Rights

Under UK data protection laws, individuals maintain specific rights regarding their personal information:

  • Right of Access: You may request confirmation of and copies of the personal data we hold about you.

  • Right to Rectification: You may request that we correct incomplete, outdated, or inaccurate personal information.

  • Right to Erasure (“Right to be Forgotten”): You may request that we delete your personal information where there is no ongoing legal or contractual justification for its retention.

  • Right to Restriction of Processing: You may request that we limit the processing of your data under specific statutory conditions.

  • Right to Object to Processing: You have the right to object to processing carried out under the basis of our legitimate business interests or for direct marketing purposes.

  • Right to Data Portability: You may request that personal data provided to us be transferred directly to you or another service provider in a structured, commonly used digital format.

To exercise any of these statutory rights, please submit your request to info@kykp.co.uk. We respond to all verified requests within the statutory one-month timeframe.

8. Changes to This Privacy Policy

We may revise this Privacy Policy periodically to reflect technological adjustments, operational updates, or changes in UK legislation. Any modifications will be posted directly to this page with an updated “Last updated” date.

9. Contact Information

For questions, data protection inquiries, or to exercise your privacy rights, please contact our administrative team:

  • Company Name: KYKP LTD

  • Website: https://kykp.co.uk

  • Registered Office Address: 6-9 The Square, Stockley Park, Uxbridge, England, UB11 1FW

  • Email Support: info@kykp.co.uk